Author Instructions
After the successful acceptance of your digest, we invite you to submit your full paper, the filled copyright form and your presentation to the conference at the latest by the 15th of September 23:59 CET. Please be aware that the proceedings will be published on IEEE Explore and will have to conform to the IEEE publication standard. Articles presented both orally or as a poster will be accepted as contributions to the conference proceedings.
Please remember to adhere to the following guidelines:
- Paper format and template: Use the IEEE conference paper template, which can be found on the IEEE website: https://www.ieee.org/conferences/publishing/templates.html or use the following Latex Template or Word Template. Your paper should adhere to the formatting guidelines specified in the template, including font size, margins, and column layout.
- Page limits: IEEE AESS conference papers should generally not exceed 8 pages, please keep the page limit in mind for your submission.
- Originality and plagiarism: Ensure that your paper is original and has not been published or submitted elsewhere. IEEE has strict guidelines against plagiarism and self-plagiarism. Your paper may be checked using plagiarism detection software CrossCheck.
Please be also aware that by publishing your paper at EDHPC 2025 you agree to transfer the copyright of the paper to ESA. Please remember to upload a filled in copyright form in addition to the final paper. Please find the paper submission under My Contributions by clicking on each contribution for which you wish to upload your final paper submission and copyright form and optionally paper/poster.
For editing authors / submitters / speakers please Submit the paper for each individual contribution found under My Contributions
Please have a look at the Proceedings of EDHPC 2023 if you would like to have an idea of the other full submission: IEEE Xplore EDHPC 2023 Proceedings.
Poster Presentations
Presenters of posters shall bring their printed poster (A0 portrait format) at the EDHPC at the poster area of the conference venue before Monday 13th of October, lunch time. There is no specific template for the poster. There is no possibility to print out your poster at the venue, therefore we kindly ask you to arrange this beforehand.
FAQ
- What is the length of the presentations.
- By defualt we expect 15 minutes + 5 minutes for questions.
- How do I update the name / authors / author roles for my contribution?
- Please follow the instructions at the bottom of this page.
- How do I upload a new version of my presentation/poster/copyright form?
- Please go to My Contributions, click on View Timeline at the bottom of the page, then click on Submit Files at the bottom of the page.
- Please go to My Contributions, click on View Timeline at the bottom of the page, then click on Submit Files at the bottom of the page.
- I can not see the View Timeline or Submit Paper buttons at the bottom of my contribution.
- Please make sure you have submitter rights (the little paper clip icon in front of your name)
- Please make sure you have submitter rights (the little paper clip icon in front of your name)
Detailed Instructions for Uploading The presentation
Detailed Instructions for Changing the Authors List
